Interpretation of the Supplementary Technical Requirements for Qualification Recognition of Motor Vehicle Inspection Institutions

This article is the requirement for the capability evaluation of motor vehicle inspection institutions.

According to the “Notice on Printing and Distributing the Opinions on Deepening the Reform of the Motor Vehicle Inspection System and Optimizing Vehicle Inspection Services” (Public Transport Management [2022] No. 295), “Integrating the qualification recognition conditions for motor vehicle safety technical inspection institutions and emission inspection institutions, newly established inspection institutions shall have the capability for both safety technical inspection (hereinafter referred to as safety technical inspection) and emission inspection (hereinafter referred to as emission inspection) for the same type of vehicles, achieving ‘two stations in one’, providing one-stop convenience services. For institutions that only have safety technical inspection or emission inspection capability, if the capability is not supplemented and the license expires, the market supervision department will no longer renew the qualification recognition certificate, and the public security and ecological environment departments will no longer recognize the inspection results issued by them,” the basic inspection and testing capabilities that motor vehicle inspection and testing institutions should possess when applying for qualification recognition shall at least include the inspection capability for all safety technical inspection items of one or several types of vehicles applicable in “Motor Vehicle Safety Technical Inspection Items and Methods” (GB38900) and the emission performance inspection capability for corresponding vehicles.

In Table 1 or Table 2 of GB38900-2020, the applicable vehicle types of passenger cars are classified into two types, non-operating small and micro passenger cars as one type, and other passenger cars as another type. Non-operating small and micro passenger cars can apply for qualification recognition as one type of vehicle.

Since the vehicle classification in the emission performance inspection based on the standards does not completely correspond to the applicable vehicle types in Table 1 or Table 2 of GB38900-2020, it should be understood that their inspection and testing capabilities can cover the applicable vehicle types in Table 1 or Table 2 of GB38900-2020, including gasoline vehicles, diesel vehicles, or gas vehicles, etc. Vehicles that do not require emission inspection may not apply for their inspection capability.

For institutions that have the inspection capability for a certain type of vehicle, but cannot meet all inspection and testing capability requirements in terms of equipment measurement range capability such as load on axle, vehicle size, or engine power (displacement), it should be noted in the appendix of the qualification recognition certificate, rather than being regarded as insufficient capability for that applicable vehicle type and not authorized.

*Article 6 Motor vehicle inspection institutions with multiple inspection sites shall ensure that each inspection site has the complete inspection capability for all items of safety technical inspection and emission inspection of one or several types of vehicles, and has the complete inspection capability and service capability to independently conduct motor vehicle inspections.

This article is the requirement for the capability evaluation of motor vehicle inspection institutions with multiple sites.

When a motor vehicle inspection institution (legal person) has multiple inspection sites, each inspection site should meet the provisions of Article 5 of this “Supplementary Technical Requirement” in terms of capability and be able to provide complete vehicle inspection services, that is, after the vehicle is delivered for inspection, all inspection services can be completed at once. The capability scope applied for between sites can be different.

For multi-site motor vehicle inspection institutions that implement unified quality system management, integrated management of certificates can be implemented based on the voluntary application principle.

*Article 7 Inspection institutions shall configure corresponding inspection personnel according to qualification recognition requirements. The inspection personnel of motor vehicle inspection institutions shall include (but not limited to): registration staff, appearance inspectors, chassis component inspectors, vehicle drivers, OBD inspectors, emission inspectors, etc. The inspection personnel’s inspection capability should match the motor vehicle inspection work they undertake.

This article is the requirement for the configuration of inspection personnel in motor vehicle inspection institutions.

Motor vehicle inspection institutions should configure corresponding inspection personnel, and the capabilities of the inspection personnel should meet the inspection requirements.

*Article 8 Motor vehicle inspection institutions shall train the inspection personnel, and only after passing the assessment and confirming that they meet the technical capability requirements can they engage in the inspection work of relevant positions.

This article is the assessment requirement for inspection personnel in motor vehicle inspection institutions.

Motor vehicle inspection institutions shall train and assess the inspection personnel. Training and assessment can be conducted internally by the institution or externally by other institutions, and the inspection institution should retain training and assessment records. If theoretical assessments do not meet capability confirmation requirements, practical operation methods can be used for assessment. The inspection institution should confirm the assessment results and retain confirmation records.

*Article 9 The number of inspection personnel in motor vehicle inspection institutions shall match the number of inspection lines and the daily number of inspected vehicles, meeting the requirements for motor vehicle inspection.

This article is the requirement for the number of inspection personnel in motor vehicle inspection institutions.

The number of inspection personnel in motor vehicle inspection institutions shall be determined based on the number of inspection lines and the daily vehicle inspection volume, and positions can be held concurrently or multiple inspection personnel can be set for the same position. Concurrent personnel should confirm that they have the capability to perform the concurrent position’s work.

*Article 10 The technical person in charge and the authorized signatory of motor vehicle inspection institutions shall be familiar with relevant laws, regulations, and standards, familiar with the theoretical and structural knowledge of motor vehicles, emission control systems, the business processes of each inspection station, and related professional knowledge, and be proficient in the operation procedures of inspection and testing instruments and equipment.

This article is the basic capability requirement for technical persons in charge and authorized signatories.

Technical persons in charge and authorized signatories should be familiar with laws and regulations related to motor vehicle inspection (such as the “Road Traffic Safety Law of the People’s Republic of China” and its implementation regulations, the “Air Pollution Prevention and Control Law of the People’s Republic of China”, the “Management Measures for the Qualification Recognition of Inspection and Testing Institutions”, the “Supervision Management Measures for Inspection and Testing Institutions”, etc.), technical specifications (such as the “Evaluation Criteria for the Qualification Recognition of Inspection and Testing Institutions”, the “Supplementary Technical Requirements for the Qualification Recognition of Motor Vehicle Inspection Institutions”, and environmental emission detection specifications, etc.) and inspection standards, and be familiar with the business and professional knowledge related to motor vehicles and motor vehicle inspection work.

When the technical person in charge and authorized signatory are responsible for safety technical inspection or emission inspection, they should at least meet the capability requirements within their responsibility.

*Article 11 The technical person in charge and authorized signatory of motor vehicle inspection institutions shall have intermediate or higher relevant professional technical titles and have engaged in relevant inspection and testing work for three years or more, or possess equivalent capabilities. For the authorized signatory of inspection reports for large passenger vehicles, school buses, and vehicles for transporting dangerous goods, the time requirement for engaging in relevant inspection and testing work is increased by two years on the basis of the original requirements.

The relevant professional technical titles referred to in this article are: vehicle engineering, power engineering (internal combustion engine), automotive engineering, automotive maintenance engineering, automotive testing (technology), automotive design and manufacturing, automotive testing, automotive service engineering, mechanical engineering, road transport safety, electromechanical manufacturing, automation control, environmental engineering, and environmental monitoring technical titles.

The equivalent capabilities referred to in this article mean: meeting the equivalent capability requirements stipulated in the “Evaluation Criteria for the Qualification Recognition of Inspection and Testing Institutions”; or having a bachelor’s degree in vehicle engineering, automotive engineering, automotive service engineering, etc., or an associate degree in vehicle design, manufacturing, assembly, testing, maintenance, appraisal, modification, automotive electronics, automotive marketing and services, automotive new energy, etc., and engaging in relevant inspection and testing work for three years or more; or having technician or higher skill qualifications (levels) in motor vehicle testing, maintenance, automotive manufacturing, automotive assembly, engineering machinery maintenance, etc., and engaging in relevant inspection and testing work for three years or more.

The relevant inspection and testing work referred to in this article means: engaging in complete vehicle inspection in inspection and testing institutions, conducting complete vehicle inspections in motor vehicle manufacturing enterprises, engaging in complete vehicle inspections in automotive repair enterprises, conducting motor vehicle safety technical inspections, emission inspections, and comprehensive performance inspections of motor vehicles.

This article is the evaluation requirement for the titles and capabilities of technical persons in charge and authorized signatories.

The first paragraph of this article provides the evaluation requirements for the professional technical titles and work experience of technical persons in charge and authorized signatories, namely, “having intermediate or higher relevant professional technical titles and engaging in relevant inspection and testing work for three years or more, or possessing equivalent capabilities.” Here, the personnel originally required to have “a college degree or higher in motor vehicle-related majors” or “technician or higher technical level” are uniformly classified into the category of equivalent capabilities. Meanwhile, the requirements for the authorized signatories of inspection reports for large passenger vehicles, school buses, and vehicles for transporting dangerous goods are raised, requiring that authorized signatories for inspection reports of large passenger vehicles, school buses, and vehicles for transporting dangerous goods must have intermediate or higher relevant professional technical titles (or qualifications), and if they are equivalent capability personnel, the time requirement for relevant inspection and testing work is increased by two years on the basis of the original relevant inspection and testing work time requirement.

The second paragraph of this article is an explanation of intermediate or higher professional technical titles (or qualifications) related to this requirement. For personnel with intermediate or higher technical titles (or qualifications) that do not belong to the professional range required in this paragraph, the equivalent capability requirements should be followed.

The third paragraph of this article is an explanation of “equivalent capabilities”. Among them, “engaging in relevant inspection and testing work for three years or more” should be understood as after obtaining the corresponding education or technician or higher skill qualifications (levels).

The fourth paragraph of this article is an explanation of “engaging in relevant inspection and testing work”. Among them, comprehensive performance inspection of motor vehicles refers to the comprehensive performance inspection of motor vehicles that need to be operated on the road based on standards and specifications such as GB18565-2016.

*Article 12 The vehicle driver for motor vehicle inspection shall hold a valid motor vehicle driver’s license corresponding to the inspected vehicle type and have a driving experience of more than two years.

This article is the evaluation requirement for the driving qualifications of vehicle drivers in motor vehicle inspection institutions.

The vehicle driver refers to the personnel who drive vehicles to conduct related inspections during safety technical inspections and emission inspections.

*Article 13 Motor vehicle inspection institutions shall sign labor and employment contracts with motor vehicle inspection personnel to establish labor relations. Inspection personnel shall sign a commitment letter of integrity inspection, promising to strictly carry out motor vehicle inspection work in accordance with laws, regulations, and technical standards.

This article is the evaluation requirement for the management of inspection personnel in motor vehicle inspection institutions.

*Article 14 Motor vehicle inspection institutions shall have fixed workplaces with ownership or complete usage rights, and their working environment can ensure the accuracy of inspection results.

This article is the evaluation requirement for the workplace of motor vehicle inspection institutions.

The ownership or complete usage rights referred to in this article include self-owned property, allocation or permission for use from higher authorities, or leasing agreements. The workplace should not be shared with others, should not occupy public roads, and should not have external enclaves.

*Article 15 The premises, buildings, and other facilities of motor vehicle inspection institutions shall meet the requirements for the inspection items and safe operations of the inspected vehicle types and shall set up corresponding office, inspection, service, and other areas.

The office area shall set up offices, archives (classifying and storing technical archives and vehicle archives), and machine rooms.

The inspection area shall set up pre-inspection areas, external inspection areas, vehicle chassis component inspection areas (which can be combined with inspection areas that have the function), testing workshops (automated control areas for instruments and equipment), chassis dynamic inspection areas, road test inspection areas for driving brake performance (if applicable), road test inspection areas for parking brake performance (if applicable), and inspection areas for preparation/empty vehicle weight and external dimensions (if applicable). The external inspection area shall set up external inspection sheds or external inspection workshops. When conducting mobile inspections of vehicles in the inspection area, closed management should be implemented to prevent unrelated personnel from entering, ensuring inspection safety.

This article is the evaluation requirement for the setting of areas in motor vehicle inspection institutions.

The premises, buildings, and other facilities of motor vehicle inspection institutions should be able to meet the inspection items and safety operations requirements of the inspected vehicle types during continuous vehicle inspections, such as having sufficient space, appropriate lighting, and corresponding safety protection measures.

Pre-inspection areas and external inspection areas of the institution can be used together. Mobile inspections of vehicles include safety technical inspections, emission inspection tests on inspection lines, chassis dynamic inspections, road test driving brakes, parking brake tests, etc.

*Article 16 The internal roads of motor vehicle inspection institutions shall be made of cement or asphalt, with good visibility and smooth flow. The length, width, and turning radius of the roads shall meet the normal driving requirements of the inspected vehicle types.

This article is the evaluation requirement for the internal road setting of motor vehicle inspection institutions.

*Article 17 Motor vehicle inspection institutions shall reasonably plan the driving routes within the premises. Sufficient traffic signs, traffic markings, guide signs, safety signs, etc., shall be set up. The information on internal traffic signs and markings should be concise, clear, continuous, and directed, in accordance with the provisions of “Road Traffic Signs and Markings” (GB5768), ensuring safe passage of vehicles and personnel and smooth entry and exit.

This article is the evaluation requirement for the internal driving routes and signs of motor vehicle inspection institutions.

The internal driving routes of the institution should minimize vehicle cross-driving as much as possible to ensure safety and smoothness. The internal traffic signs and markings should comply with the requirements of “Road Traffic Signs and Markings” (GB5768). Isolation measures can also be used to replace some traffic signs and markings.

*Article 18 The operational space for chassis component inspection should meet inspection requirements and have good lighting, ventilation, signals, etc. Safety measures should be taken around the pits to prevent vehicles from falling in. The stairs and passages for entering and exiting the pits should be set on the side of the pits, with safety guardrails at the entrances and exits, or other measures that can protect the safety of personnel inspecting the chassis components without affecting vehicle passage. Sufficient working and escape space should be reserved for inspection sites using lifting devices.

This article is the evaluation requirement for the chassis component inspection site and facilities of motor vehicle inspection institutions.

The operational space for chassis component inspection should meet the activity requirements of personnel inspecting chassis components. The length of the pits should match the length of the inspected vehicles, ensuring that vehicles do not need to move during the inspection process. The pits should be waterproofed, and safety facilities should be set up to prevent vehicles from falling in. Ventilation measures should be implemented in the pits to prevent exhaust gas accumulation. Measures should be taken to ensure that during vehicle movement over the pits, inspection personnel are not underneath the vehicle, avoiding injuries from falling vehicles or rotating parts. All measures should not affect vehicle passage. Safety should also be ensured when using lifting devices for chassis inspections, and the safety inspection standards should not be lowered.

*Article 19 The testing workshop shall be a fixed building, and its ventilation, lighting, drainage, rainproof, and fireproof measures shall meet safety protection requirements.

The length, width, internal space, spacing, and entrance and exit of the testing workshop shall meet the requirements for the inspected vehicle types and inspection items. The testing workshop should fully consider air circulation, and if necessary, install vehicle exhaust discharge devices to reduce air pollution in the workshop, ensuring good ventilation in the emission inspection workshop, and preventing the accumulation of motor vehicle exhaust in the emission inspection area.

The testing workshop should have a hard floor (such as cement, terrazzo, etc.) that is easy to clean, and the floor strength should meet the load-bearing requirements of the inspected vehicles; the longitudinal and transverse slope of the driving surface should not exceed 0.1%; the coefficient of adhesion of the driving surface before and after the braking performance testing equipment should not be less than 0.7 (6m within the large vehicle testing line, 3m within the small vehicle testing line, except when using a flat brake testing platform), or other measures should be in place to prevent vehicle sliding during brake testing.

The entrance and exit of the testing workshop should be set separately and not mixed.

If there are pedestrian passages in the testing workshop (if any), they should be set with isolation barriers and signs, separated from the inspection passage, with a width of no less than 1m.

The entrance and exit of the testing workshop should have a vehicle entrance and necessary traffic signs.

This article is the evaluation requirement for the testing workshop of motor vehicle inspection institutions.

The testing workshop (where the safety inspection and environmental inspection lines are located) should be a fixed building that is immovable and can be used for a long time, rather than a temporary building (such as a rain shed, etc.).

The testing workshop should meet inspection requirements, and there should be appropriate safety distances between workstations, ensuring no mutual interference, and not affecting the passage and safety of inspection personnel and vehicles. The emission inspection workshop should ensure good ventilation, and the emission inspection area should not have motor vehicle exhaust accumulation or gathering that affects the accuracy of the test results. The floor of the inspection workstation should be flat to avoid affecting the accuracy of the weighing, braking, lighting, and side slip test results. The coefficient of adhesion of the driving surface should not be less than 0.7 within 6m of the large vehicle testing line and 3m of the small vehicle testing line. If other measures are adopted, they should ensure that during brake testing, vehicles do not slide backward due to low surface adhesion.

*Article 20 Motor vehicle inspection institutions shall have a road test lane for driving brakes, and the length and width of the lane shall meet the requirements for inspection work.

The road test lane shall be paved with a flat, hard, clean cement or asphalt surface, with standardized traffic signs and markings, a longitudinal slope of no more than 1%, and a coefficient of adhesion between tires and the ground of no less than 0.7. For road test lanes for vehicles with a total mass of less than or equal to 3500kg, the effective length shall be no less than 80m and the width no less than 6m; for vehicles with a total mass greater than 3500kg, the effective length shall be no less than 100m and the width no less than 6m; or it shall be measured to meet the requirements of the inspected vehicle types. The road test lane should have safety signs and safety protection measures. Road test lanes should not be set on rooftops, basements, and areas outside the premises. When using a flat brake testing platform to test the driving brake performance of non-operating small and micro passenger cars, a road test lane is not required.

This article is the evaluation requirement for the road test lane for driving brakes of motor vehicle inspection institutions.

Motor vehicle inspection institutions shall have a road test lane for driving brakes, and the road test lane shall meet the requirements of Article 2 of this article, and there should be a certain area for vehicle turning or maneuvering before and after the lane. For road test safety, the road test lane should have safety signs and safety protection measures, and it should generally be set in an independent area, with isolation measures taken during the test. The longitudinal slope of the road test lane should not exceed 1%, and at least ensure that in the area where braking is implemented, the longitudinal slope does not exceed 1%, and the transverse slope does not cause side slip.

*Article 21 Motor vehicle inspection institutions shall have parking ramps or equip parking brake testing instruments and equipment that meet the requirements of “Motor Vehicle Safety Technical Inspection Items and Methods” (GB38900). The parking ramp shall meet the following requirements: slope of 15% (if applicable) and 20%, and the width of the ramp shall be 1m wider than the maximum width of the inspected vehicle type. Safety signs and safety protection measures shall be set. Parking ramps shall not be set on rooftops, basements, and areas outside the premises.

This article is the evaluation requirement for the parking ramp of motor vehicle inspection institutions.

Motor vehicle inspection institutions may use brake testing platforms (drum platforms, flat platforms) for parking brake performance testing, or may use parking ramps for parking brake performance testing.

The commonly used parking ramp slopes are 15% or 20%, and the surface adhesion of the ramp should meet standard requirements (not less than 0.7), and the length of the ramp should ensure that all wheels of the inspected vehicle stop on the ramp. Parking ramps may be fixed or movable, and must meet the load-bearing requirements of the inspected vehicle. The configuration of the ramp slope should match the inspected vehicle types, and ramps that are not needed can be exempted from requirements.

*Article 22 Motor vehicle inspection institutions shall have a chassis dynamic inspection area within the premises, and its length and width shall meet the requirements for the inspected vehicle types.

This article is the evaluation requirement for the chassis dynamic inspection area of motor vehicle inspection institutions.

The chassis dynamic inspection area should be paved with cement or asphalt, with a flat surface and no significant slope. The length of the chassis dynamic inspection area should not be less than 20m for vehicles with a total mass of less than or equal to 3500kg, and not less than 30m for vehicles with a total mass greater than 3500kg, or measured to meet the requirements.

*Article 23 The parking area of motor vehicle inspection institutions shall be adapted to the inspection capacity and daily number of vehicles inspected. The parking area shall have a cement, asphalt, or other hard surface capable of withstanding the pressure of vehicles; the area shall be marked with parking lines and vehicle driving passages, keeping the entrances and exits smooth; meeting fire safety and other safety requirements; having a reasonable layout, with clear marking signs, ensuring smooth inspection processes, and minimizing vehicle cross-interference, and if unavoidable, effective control measures should be added.

This article is the evaluation requirement for the parking area of motor vehicle inspection institutions.

The parking area of motor vehicle inspection institutions should meet the demand, avoiding affecting the surrounding traffic order and internal traffic safety. The parking spaces in the parking area should be clear, with separate areas for large and small vehicles, and reasonable settings for entrances and exits to avoid congestion. All vehicles scheduled for inspection can appropriately reduce the area of the parking area.

*Article 24 Motor vehicle inspection institutions shall equip inspection and testing instruments and equipment that meet national standards and specifications according to their applied inspection and testing capabilities.

The main inspection and testing instruments and equipment for motor vehicle inspections, such as brake testing platforms, wheel (axle) load meters (weighbridges), side slip testing platforms, headlight testing instruments, external dimension automatic measuring devices, chassis dynamometers, chassis clearance gauges, etc., should be fixed equipment, and automated control instruments and equipment should be installed in the testing workshop. The main inspection and testing instruments and equipment for motorcycles and tricycles can use mobile equipment.

Motor vehicle inspection institutions shall have ownership of the inspection and testing instruments and equipment used.

This article is the evaluation requirement for the instruments and equipment used by motor vehicle inspection institutions.

The inspection and testing instruments and equipment and standard substances should meet national standards, specifications, and the requirements for their measurement ranges and precision for the inspected vehicle types.

Main standard substances include weights for checking equipment, standard gases, smoke density cards, and filters, etc. The main inspection and testing instruments and equipment should be fixed, and automated control instruments (such as equipment that makes up the inspection line) should be installed in the testing workshop (weighbridges and external dimension automatic measuring devices can be installed outdoors if they are not affected by weather).

The installation and use of inspection and testing instruments and equipment should meet relevant standards or specifications and ensure continuous normal operation. The installation of headlight testing instruments should prevent sunlight and other light from adversely affecting the test results. The installation of emission testing equipment should facilitate the discharge of vehicle exhaust outdoors or take other measures to prevent exhaust gas accumulation.

Motor vehicle inspection institutions shall have ownership of the inspection and testing instruments and equipment used, including those purchased by themselves, allocated or configured by higher authorities. Renting or borrowing is not allowed.

*Article 25 Motor vehicle inspection institutions shall ensure that the software used for inspection and testing and that affects the results complies with relevant laws, regulations, and standards, is validated, and undergoes re-validation after maintenance, changes, and upgrades, and is uniquely identified. Motor vehicle inspection institutions shall ensure the uniqueness and integrity of the software used for inspection and testing, and shall not modify the software arbitrarily. If upgrades are necessary, the version number, time, and function modification notes shall be recorded.

This article is the evaluation requirement for the use and management of software in motor vehicle inspection institutions.

For software used for inspection and testing and that affects the results, motor vehicle inspection institutions shall validate its correctness before use and after each maintenance, change, and upgrade, and retain records of relevant activities.

*Article 26 Motor vehicle inspection institutions shall publicly display a legally binding commitment to fairness and integrity signed by their legal representative or highest manager in a prominent position within the service area.

This article is the evaluation requirement for the commitment to fairness of motor vehicle inspection institutions.

*Article 27 Motor vehicle inspection institutions shall establish a client information confidentiality system, which should include at least the following contents:

(1) Documents and materials submitted by the client;

(2) Inspection records and reports involving client information;

(3) Information obtained by inspectors during on-site inspections, including inspection conclusions;

(4) Information obtained by motor vehicle inspection institutions from channels other than clients (such as regulatory agencies, complainants).

This article is the evaluation requirement for the confidentiality system of motor vehicle inspection institutions.

Motor vehicle inspection institutions shall establish and implement necessary confidentiality systems and measures to ensure their personnel fulfill confidentiality obligations.

*Article 28 Motor vehicle inspection institutions shall not subcontract motor vehicle inspections.

This article is the requirement for subcontracting by motor vehicle inspection institutions.

Motor vehicle inspection institutions shall not subcontract motor vehicle safety technical inspections and emission inspections.

*Article 29 For vehicles that fail inspection, motor vehicle inspection institutions shall inform the submitter in writing of the failed contents at one time, except for items that are not suitable for continued inspection.

This article is the requirement for informing clients of failed inspection items by motor vehicle inspection institutions.

When informing the submitter of the inspection failure items, motor vehicle inspection institutions can provide a failure inspection record or report. When there are items that are not suitable for continued inspection, the client should be informed in writing of the items that could not be inspected.

*Article 30 The fixed inspection and testing instruments used in motor vehicle inspections shall have data communication interfaces and be able to perform network control and computer networking.

Motor vehicle inspection institutions shall not change the testing principles, resolution, effective digits of measurement result data, and inspection results of networked inspection and testing instruments and equipment. The rounding of emission inspection results shall be implemented in accordance with the requirements of the ecological environment department.

Fixed inspection and testing equipment shall use digital data processing secondary instruments, including industrial control computers, microcontrollers, single-board computers, digital signal processing systems (DSP), etc.

This article is the evaluation requirement for data processing in motor vehicle inspection institutions.

*Article 31 Motor vehicle inspection institutions shall establish record management procedures to protect and back up electronically stored records, preventing unauthorized intrusion or modification.

This article is the evaluation requirement for record safety management in motor vehicle inspection institutions.

The record management procedures and measures established by motor vehicle inspection institutions should prevent unauthorized intrusion or modification of the inspection data in the database.

*Article 32 All inspection records of motor vehicle inspections (including re-inspection records, road test records, and electronically stored records) shall record the personal identification of inspectors through paper signatures, electronic media, or other means and be traceable to the inspectors.

The personal identification of inspectors shall have uniqueness and ensure safety to prevent theft and misuse.

If authorized signatories, inspectors, and acceptance personnel use electronic signatures, they must comply with the requirements of relevant laws and regulations, and retain corresponding image data or have functions such as facial recognition or fingerprint recognition to ensure record traceability.

This article is the evaluation requirement for the traceability of records in motor vehicle inspection institutions.

If motor vehicle inspection institutions use electronic signatures but do not meet the traceability requirements of this article, handwritten signatures are required to ensure record traceability.

*Article 33 All items inspected in the motor vehicle inspection report should be traceable to the inspection records, and the numbers of the inspection report and inspection records should have uniqueness and correspond to each other.

This article is the evaluation requirement for the traceability of reports in motor vehicle inspection institutions.

The contents of the inspection report should correspond to the inspection records, including manual inspections, instrument equipment inspections, road test inspections, etc.

The inspection records (motor vehicle safety technical inspection form (instrument equipment inspection part)) generally use the inspection serial number automatically generated by the inspection line as the unique identifier, and enter the vehicle VIN code and license plate number. The inspection records (motor vehicle safety technical inspection form (manual inspection part)) generally use the vehicle VIN and license plate number as the unique identifier (new vehicles without license plate numbers use VIN code as the unique identifier). The inspection report usually uses the inspection serial number automatically generated by the inspection line as the unique identifier. At this time, both reports and records have VIN code numbers, which can be considered unique and corresponding. Other forms of numbering that meet the requirements of this article can also be allowed for records and reports.

Manual inspections, road test inspections (including driving brake, parking brake), records of inspections conducted with mobile testing equipment, etc., should ensure traceability. For example, road test results printed on small slips, parking brake manual inspection records, after completing signature procedures, should be attached to (not fixed in other ways) the “Motor Vehicle Safety Technical Inspection Form (Manual Inspection Part)” (cannot be removed, no need to add a separate unique identifier), which can also be considered to meet the requirements.

*Article 34 Motor vehicle inspection institutions shall not make any modifications to the already issued inspection reports. If modifications to the inspection report are necessary, the previously issued report should be recalled and invalidated, and a new report should be issued; if necessary, a re-inspection should be conducted.

This article is the evaluation requirement for modifications to reports in motor vehicle inspection institutions.

This article’s requirements mainly target final inspection reports, including motor vehicle safety technical inspection reports and emission inspection reports.

For reports that need modifications, the old report should be recalled and invalidated, and a new report should be issued. If there are doubts about the test results, they should be re-inspected and confirmed before issuing a new report.

*Article 35 Motor vehicle inspection institutions may use electronically stored records and reports to replace paper text archiving, provided that safety, integrity, and traceability are ensured.

This article is the evaluation requirement for report and electronic record storage in motor vehicle inspection institutions.

This requirement applies to situations where no paper records are stored, and only electronic records and reports are retained. The archived electronic information should be consistent with the original records and reports and have corresponding unique identifiers. Records and reports should be quickly queryable, with measures to prevent loss, accidental deletion, and modification of information, and should be regularly backed up and confirmed.

*Article 36 The retention period for vehicle inspection reports and inspection records (including initial inspection records, re-inspection records, and road test records) shall not be less than six years, and the retention period for electronic files of motor vehicle emission inspection reports shall not be less than ten years. Motor vehicle inspection institutions shall retain the inspection reports and inspection records for each inspection conducted on motor vehicles. The retention of monitoring videos, images, and data information related to inspections connected with public security, ecological environment, and transportation departments shall be executed according to the requirements of relevant departments.

This article is the evaluation requirement for the retention period of reports and records in motor vehicle inspection institutions.

The first paragraph is based on the “Supervision Management Measures for Inspection and Testing Institutions” (General Administration No. 39 Order) Article 12 stipulates that “Inspection and testing institutions shall archive the original records and reports of inspection and testing. The retention period shall not be less than 6 years. GB18285-2018 and GB3847-2018 stipulate that the retention period for paper archives of inspection reports shall not be less than 6 years, and the retention period for electronic archives of inspection reports shall not be less than 10 years.”

The second paragraph states that motor vehicle inspection institutions must archive the inspection reports and original record information for each inspection conducted on the same vehicle multiple times.

*Article 37 Motor vehicle inspection institutions shall set up a public bulletin board in the service hall, publicizing their service commitments, qualification information, inspection items, inspection standards, charging standards, and vehicle inspection flowcharts.

This article is the evaluation requirement for service publicity in motor vehicle inspection institutions.

*Article 38 Motor vehicle inspection institutions shall provide the following services during the motor vehicle inspection process:

(1) Appointment inspection services, ensuring priority inspection for scheduled vehicles;

(2) “Turnkey project” services, where inspection work is fully handled by the inspection institution’s staff at once. Integrating window service processes to achieve one-window handling of the entire process. The service window implements queue calling management;

(3) Service halls shall set up comprehensive consultation desks, providing ticket collection and consultation services; electronic screens shall be set up to display real-time vehicle inspection status;

(4) Publicize supervision and reporting phone numbers in prominent positions, setting up reporting boxes, and promptly responding to reasonable opinions from the public.

Based on the above requirements, the market supervision departments of provinces, autonomous regions, and municipalities directly under the Central Government can formulate relevant service specifications or standards for motor vehicle inspection institutions according to the actual situation in their regions.

This article is the evaluation requirement for the service capability of motor vehicle inspection institutions.

Given the existing differences in supply and demand for motor vehicle inspection services in different regions, while maintaining unified requirements, conditions-eligible regions are encouraged to enhance service levels and guide industry development.

*Article 39 Automobile brand sales service enterprises with Class I and Class II maintenance qualifications pilot the inspection of non-operating small and micro passenger cars, applying for qualification recognition evaluation requirements according to the relevant requirements of the “Notice on Deepening the Reform of the Motor Vehicle Inspection System and Optimizing Vehicle Inspection Services” issued by the Ministry of Public Security, the State Administration for Market Regulation, the Ministry of Ecology and Environment, and the Ministry of Transportation.

This article is the evaluation requirement for automobile brand sales service enterprises piloting motor vehicle inspection capabilities.

The “Notice on Deepening the Reform of the Motor Vehicle Inspection System and Optimizing Vehicle Inspection Services” requires that based on a comprehensive assessment of the number, distribution, and testing capabilities of inspection institutions, select 3 to 5 cities to allow some automobile brand sales enterprises with Class I and Class II maintenance qualifications to pilot the inspection of non-operating small and micro passenger cars of the same brand, achieving one-stop service for maintenance, repair, and inspection of non-operating small and micro passenger cars. Under the premise of ensuring safety standards are not lowered, pilot enterprises are allowed to use lifting equipment for chassis inspections and are not required to build test lanes, parking ramps, side slip testing instruments, parking brake force meters, and other facilities or equipment. If the testing equipment, systems, and personnel of pilot enterprises meet the qualification recognition conditions for inspection and testing institutions, they can obtain qualification recognition certificates.

Repair and maintenance personnel and inspection personnel shall not serve concurrently to ensure inspection fairness and impartiality.

*Article 40 These supplementary technical requirements shall come into effect on June 1, 2023. The “Supplementary Requirements for the Qualification Recognition of Motor Vehicle Safety Technical Inspection Institutions” issued by the former General Administration of Quality Supervision, Inspection and Quarantine and the former Certification and Accreditation Administration on September 24, 2015, shall be simultaneously repealed.

This article stipulates the implementation time of this “Supplementary Technical Requirement”.