Here are some key points regarding Innovations in Embedded Supervision in Medical Procurement: Exploring the Full Process Supervision Model by the Discipline Inspection Secretary: Concept of Embedded Supervision
Embedded supervision is a method of integrating supervision into business processes, enabling real-time and dynamic oversight of the entire medical procurement process. This approach helps to identify and prevent potential integrity risks in advance, ensuring that the procurement process is open, fair, and just. Responsibilities of the Discipline Inspection Secretary in Full Process Supervision• Supervision of System Construction: Promote hospitals to establish and improve procurement management systems, such as standardized processes for procurement applications, evaluations, decision-making, implementation, and acceptance, ensuring that procurement work follows established guidelines. • Participation in Procurement Decisions: The Discipline Inspection Secretary or their supervisory team should participate in major decision-making meetings regarding hospital procurement, supervising the necessity, rationality, and compliance of procurement projects to prevent blind purchases and violations. • Supervision of Procurement Implementation: Conduct comprehensive supervision over the bidding, tendering, opening, evaluation, and awarding processes during procurement to ensure that procedures are legal and compliant, preventing illegal activities such as bid-rigging and collusion. • Supervision of Contract Execution: Oversee the signing, performance, and acceptance of procurement contracts to ensure strict adherence to contract terms, preventing supplier breaches or harm to hospital interests. • Handling Complaints and Reports: Establish channels for complaints and reports, promptly addressing and processing complaints from suppliers and the public regarding the procurement process, investigating and verifying identified issues, and handling them according to laws and regulations. Exploration of Innovative Supervision Models• Information-based Supervision: Utilize technologies such as big data, the Internet of Things, and blockchain to establish an information-based supervision platform for medical procurement, achieving real-time collection, analysis, and early warning of procurement information, thereby enhancing the precision and efficiency of supervision. • Establishing an Expert Database: Form an expert database in the fields of medical equipment, pharmaceuticals, and consumables procurement to provide professional support for project evaluations and reviews, improving the scientific and fair nature of procurement decisions. • Conducting Special Rectification: Carry out special rectification actions targeting prominent issues in medical procurement, such as overpriced purchases and illegal procurement, to severely crack down on violations and create effective deterrence. • Strengthening Collaborative Supervision: Establish a collaborative supervision mechanism among discipline inspection, auditing, and financial departments to form a supervisory synergy and enhance supervisory effectiveness. Challenges Faced and Response Strategies• High Difficulty of Supervision: Medical procurement involves multiple links and numerous stakeholders, making supervision challenging. The response strategy is to further improve supervision systems and mechanisms, strengthen information technology construction, and enhance the precision and efficiency of supervision. • Shortage of Professional Talent: Supervision work requires professionals with knowledge and experience, but there is currently a relative shortage of such talent. The solution is to strengthen training and learning for supervisory personnel, improving their professional quality and business capabilities. • Low Cooperation from Suppliers: Some suppliers may not cooperate with supervision efforts and may even use improper means to interfere with supervision. In response, it is necessary to strengthen supplier management, establish integrity records for suppliers, and seriously address dishonest behavior.
